The real cost of invoice review by email
Where spend leaks when invoices are reviewed in inbox threads.
Read articleAI-assisted Workflows for Legal, HR, IT & Finance
Requests in.
Decisions out.
One platform for intake, contracts, vendors, invoices and approvals, configured to how your team already works. AI handles the legwork. Your people make the call.
A walkthrough built around your real process. No commitment.
- SOC 2 Type II
- ISO 27001
- Cloud or on-premise
Finance · Purchase request
Office furniture · $18,400
Owner · ProcurementApproved
AI review
3 line items exceed the agreed rate card. Flagged for the approver.
Workspace / Requests
All department requests
PSMRRK
+ New request
BoardTableCalendarDashboard
Due this week
RequestDepartmentOwnerStatusSLA
NDA · Northwind TradersLegalPSIn review
Invoice INV-4471 · Outside counselFinanceDMRate flag
Parental leave requestHRMRApproved
Next week
Salesforce access · New hireITRKProvisioning
MSA renewal · ContosoLegalJKNot started
Clients, collaborators and co-innovators across industries
Customer impact
One of the world's biggest brands
$1.5Msaved every year
Two years on ReportsVault. Two years of savings, delivered year after year, not projected.
See what you could save
Solutions
Built for the teams that keep the business running
Start with one department. Add the next when you're ready. Same platform, same record.
Legal Operations
Matters, contracts and outside-counsel spend in one record.
Stop chasing status across inboxes and drives. Every matter, contract and invoice lives in one place your whole team can see.
- Matter intake, triage and assignment
- Contract review with cited AI findings
- Invoice review against agreed rates
HR Operations
Employee requests and cases with clear owners and SLAs.
Give employees one front door, and give HR a queue where nothing slips, with sensitive cases visible only to the people who need them.
- One front door for every employee request
- Case ownership with SLA tracking
- Confidential access by role
IT Service Requests
Access, software and vendor approvals with a full trail.
Route each request to the right approver, check it against policy, and keep a record of who approved what and when.
- Access and software requests in one queue
- Security and vendor review built into the path
- Every approval logged for audit
Finance & Procurement
Purchase requests, vendor onboarding and invoice approval.
Bring spend under one workflow, from the first purchase request to the approved invoice, with budget checks on the way.
- Purchase requests with budget checks
- Vendor onboarding and rate agreements
- Invoice approval with full spend visibility
The platform
Four building blocks. Every workflow you need.
Combine them to fit how your department runs today, and reconfigure them when that changes.
Requests & Intake
One front door for every request
Department ticketing with AI-assisted intake and a built-in knowledgebase.
Learn more
Contracts
Review faster, with findings you can verify
Lifecycle management with AI-assisted review that cites the clause it found.
Learn more
Vendors & Invoices
Every vendor and invoice on the record
Vendor records, rate agreements and invoice review that catches overbilling.
Learn more
Reporting & Calendars
Reports that build themselves
Live dashboards, scheduled reports and calendar-connected deadlines.
Learn more
How it works
From first request to final report.
Forms, stages, approvals and permissions, configured to your department. Not the other way round.
Step 01Intake
One front door. Smart forms ask the right questions up front.
Step 02Routing
Rules send each request to the right owner automatically.
Step 03Work & approval
Reviews and sign-offs happen on the record, not in threads.
Step 04Reporting
Every step feeds live dashboards and scheduled reports.
AI on the platform
AI does the legwork.
AI does the legwork.
Your team makes the call.
Pick a capability and watch the loop: work comes in, AI prepares it, a person decides.
Comes in by email
From: Procurement
Hi Legal, can someone review the attached NDA with Northwind before Friday?
NDA_Northwind.pdfAI prepares the request
- Request type
- Contract review
- Department
- Legal · Commercial
- Needed by
- Friday
- Route to
- Commercial contracts queue
Your team decides
AcceptEditReject
Accepted by Priya S. · logged on the record
Clause under review
MSA · Clause 8.2
Liability shall not exceed the fees paid in the three (3) months preceding the claim.
AI finds and cites
Liability cap below your standard
Your playbook requires 12 months of fees.
Cited: Clause 8.2
Your team decides
AcceptEditReject
Accepted by Jon K. · logged on the record
Invoice received
INV-4471 · Hamilton LLP
14 line items · Partner rate $985/hour
AI checks the rates
2 line items above the agreed rate
Agreed partner rate is $850/hour. Suggested adjustment: −$540.
Rate agreement · 2026
Your team decides
Approve adjustedEditReject
Approved by Dan M. · logged on the record
Employee asks
Question from Maya R.
How do I request parental leave?
AI answers with sources
Submit a leave request in ReportsVault at least four weeks ahead; HR confirms eligibility and dates.
Parental Leave Policy §3HR Handbook
Your team decides
Send answerEditReject
Sent by Tom O. · logged on the record
Matter record
Matter 2291 · Employment dispute
46 updates · 12 documents · 3 invoices
AI drafts the brief
- Discovery underway; documents exchanged
- Next deadline: Oct 30 filing
- Spend to date within budget
Your team decides
Send to GCEditReject
Sent by Ana L. · logged on the record
Governed by design: every AI step stays under your control
Visible
Every AI suggestion is shown to a person. Nothing is applied silently.
Attributable
See what was suggested and who accepted it, on the record.
Reversible
Any AI-assisted change can be undone by your team.
No training on your data
Guaranteed by enterprise agreements with our AI providers.
Results
Numbers your CFO will notice.
E-billingReduction in e-billing costs
15%
OperationsImprovement in efficiency and KPIs
83%
VisibilityOf vendor spend on the record
100%
Estimate your savings
Estimated savings per year$1.5M
Over three years$4.5M
Get a tailored estimate
Illustrative estimate based on the 15% reduction in e-billing costs measured across legal deployments. Your results depend on your spend and process.
Visibility
The numbers, without the spreadsheet.
Workload, turnaround, spend and status, live across every workflow. Slice by department, owner or vendor. Scheduled reports deliver themselves.
WorkloadTurnaroundSpendSLA status
Integrations
Works with the tools you already run.
ReportsVault sits on top of your existing systems as the operating layer for department work.
Security & trust
Enterprise-grade from day one.
Built for sensitive legal, vendor, financial and HR work. Access is role-based, every action is logged, and your administrators configure the approvals.
SOC 2 Type IISecurity & availability
ISO 27001:2013Information security
ISO 9001:2015Quality management
ISO 22301:2019Business continuity
Security
Encryption and role-based access control.
Deployment
Run in the cloud or on-premise.
Auditability
Every action logged and attributable.
Start with one workflow.
Expand when it works.
See ReportsVault running on your department's real process.
Prefer to talk first? Contact our team